JP / EN

Applying and Exhibiting

Because we received a larger number of applications than we originally expected,
we would like to deeply apologize for the amount of time it took to report the judging results for this year's event.

Judging has finally been completed, and we are making final adjustments to our announcements!
Although we've made everyone wait a long time for the results, we ask you to wait just a little bit longer.

here, the schedule will go as follows:

Exhibit Entry

* Entry has completed.

- Annoucement of the Judge's Selections

In the middle of March, we are informing individual exhibitors their results by e-mail.
After these messages have been sent, we ask exhibitors who will be showing their projects to pay the exhibition fee.
(The deadline for payment will be announced in a different message.)

- Submission of pamphlet materials and images

We request your cooperation in gathering required materials for pamphlets that will be handed out inside the event hall, as well as published publicity materials for BitSummit.

- Exhibitor Manual and Documents

We will send further details regarding exhibitor guidelines by e-mail as they are ready.

- The event, 5/20&5/21 A 5th Of BitSummit

Exhibitor Fee Details

The exhibitor fee for general applicants is JPY 20,000 (free for student exhibitors).
There is no application fee.
Only selected exhibitors who agree to exhibit at the event will need to pay the exhibitor fee.

We offer optional booth upgrades as follows:

  • - Type A Booth (default option for JPY 20,000 exhibitor fee only) :
    Table x1, black tablecloth x1, chair x2, styrene board (size B1) x1, power outlet x2 (800W total)
  • - Type B Booth (JPY 20,000 + 30,000 = 50,000) : x2 booth space and equipment as Type A
  • - Type C Booth (JPY 20,000 + 60,000 = 80,000) : x3 booth space and equipment as Type A
  • Each table will be W1800 x D450 x H700.
  • Please let us know beforehand if there are any items in the provided equipment that you won’t be using.

Notes

- Exhibitor Application

  • - We may ask you for additional details depending on the content of your submission.
  • - We will expect the applicant to be on site during the event. We offer no options for exhibiting by delegation.
  • - We reserve the right to refuse any games that promote or defame a specific religion or philosophy, or that we deem offensive to public order and morals.
  • - We may alter the terms of the exhibitor application process depending on applicant turnout, and will notify you if so.

- Exhibitor Rules

  • - The walls and areas beyond your own booth will not be available for displaying your materials.
  • - We reserve the right to cancel your participation on the day if you excessively harass or disturb the booths and exhibitors near you.
  • - You may sell novelty items, etc. at your booth, but the BitSummit staff will not be held responsible in any way for any loss, theft or damage you incur to your goods.
  • - The BitSummit will not provide an internet connection.
  • - Organizers: BitSummit Organization Committee